As a freelancer, I've signed many contracts that include non-disclosure clauses. A non-disclosure agreement (NDA) can help you protect intellectual and proprietary property in some cases. Having your freelancers sign these agreements, or including non-disclosure clauses in their contracts, can provide you peace of mind — and offer you legal recourse if a freelancer shares private information about your company with others.
While it can help to have the NDA as part of your freelance arrangement, there are times when it the NDA just doesn't matter, and probably isn't worth the trouble.
When the NDA Makes Sense
Think about the time of information a freelancer or other employee might have access to. For the most part, it's about protecting secrets from your competitors. You might have a specific procedure that gives you an edge, or you might be working on a project that includes proprietary data that you don't want shared widely.
Trade secrets and other non-technical information can also be protected by NDA. It also makes sense to use the non-disclosure if you don't want contract workers and employees talking about details of their compensation with others.
In these cases, you can use the NDA to help ensure that your employees and freelancers are less inclined to share information with others when they move on. You don't want an employee with access to highly sensitive information to be able to take that knowledge to the next job, and possibly give the information to your competitor. The same is true of a contractor who may have access to specific information that you don't want “out there.”
Some types of intellectual property aren't worth the trouble of a non-disclosure agreement or clause. If you have filed a patent, for example, the NDA forbidding disclosure of how an invention works is pointless; it's all available to the public anyway. It's also difficult to enforce NDAs that are the result of working with partners and investors as you brainstorm topics or strategies. In these cases, pinning down what's considered proprietary and what “belongs” to a specific person or business is tricky.
Enforcing the NDA
Your next consideration is whether or not you can enforce the NDA. In order to come out ahead when you force the issue, you need to show that the person either acquired the information he or she is sharing by “improper means” or that the person is taking the information learned and using it to help a competitor. You have to be able to show that the former employee or contractor is doing so willfully, and actively taking what has been learned and disclosing trade secrets for his or her own monetary gain, or to help someone else in that manner.
The most common method of enforcement is to as for monetary damages by suing in court. It's also possible to have an injunction against the person, in order to get him or her to stop sharing the information with others or face penalties from the court.
Ultimately, it's about showing that the person has taken information that you deem a trade secret or proprietary, and that he or she is using it inappropriately and sharing it with others. It can be costly in terms of time and money. As a result, it's important for you to weigh the financial damage done by the disclosure of the information protected by the NDA against the costs you will incur as you attempt to collect damages for the breach.