Geoff CuddFormatting blog posts, fixing layout issues, updating plugins, and uploading images can eat up hours every week, and most of it doesn’t need to be done by you.
When we hired our first Filipino virtual assistant, these were the exact tasks we handed off. It immediately freed up time and reduced the little things that kept falling through the cracks.
A good VA doesn’t just follow instructions. They proactively catch spacing issues, broken links, and formatting problems before you even see them.
We found this to be especially true working with Filipino talent, who brought both attention to detail and strong communication skills.
Take WordPress Off Your Plate for Just $500/month
Free Up Hours Every Week
- Vetted assistants who upload posts, format, and add images
- Handles backups, broken links, and speed optimization
- Matched to your tech stack and tools
- Familiar with RankMath, Yoast, and site structure best practices
Table of Contents
- Take WordPress Off Your Plate for Just $500/month
- Quick List of WordPress VA Tasks
- Why WordPress Virtual Assistants Are Essential
- Top WordPress VA Tasks You Can Delegate
- Why Not Use a Freelancer or Developer?
- How to Choose the Right WordPress Virtual Assistant
- WordPress Tasks You Should Keep In-House (At First)
- Want Help Delegating These WordPress Tasks?
- Take WordPress Off Your Plate for Just $500/month
- Frequently Asked Questions
We offer this website completely free to our visitors. To help pay the bills, we’ll often (but not always) set up affiliate relationships with the top providers after selecting our favorites. However, we do our best not to let this impact our choices. There are plenty of high-paying companies we’ve turned down because we didn’t like their product.
An added benefit of our relationships is that we always try to negotiate exclusive discounts for our visitors.
Quick List of WordPress VA Tasks
Category | Examples |
|---|---|
| Blog Formatting | |
| Page & Design Edits | |
| Plugin & Theme Updates | |
| SEO & Optimization | |
| Site Cleanup | |
| WooCommerce Support | |
| Technical Checks |
Why WordPress Virtual Assistants Are Essential
Maintaining a WordPress site takes constant attention. Pages break, plugins update, and content needs formatting, often at the worst possible time.
- Handling daily maintenance so you don’t have to
- Keeping your content clean, consistent, and on-brand
- Avoiding costly errors from outdated plugins or broken layouts
With the right VA, you can publish faster, fix issues quicker, and keep your site working behind the scenes without lifting a finger.
Top WordPress VA Tasks You Can Delegate
Here’s a breakdown of the most common and valuable tasks you can offload to a WordPress virtual assistant.
Blog Formatting
Upload and Format Blog Posts
- What They Do: Add text, images, headers, alt text, links, and categories inside WordPress.
- Why It Helps: Saves hours and ensures every post follows SEO and branding standards.
- Getting Started: Share Google Docs and a style guide (or sample post).
Add Internal Links and CTAs
- What They Do: Link to relevant posts, pages, or lead magnets inside content.
- Why It Helps: Improves SEO and keeps users on site longer.
- Getting Started: Provide a list of target pages and internal linking rules.
Tip #1: We asked our VA to create a running list of our top-performing blog posts and link to them when relevant. It saved us time and improved internal SEO without us having to micromanage.
Page & Design Edits
Update Pages with Elementor or Gutenberg
- What They Do: Edit sections, headlines, testimonials, or images using visual builders.
- Why It Helps: Keeps your content fresh without hiring a designer or dev.
- Getting Started: Share access and explain layout changes or new content.
Fix Layout and Spacing Issues
- What They Do: Adjust margins, fonts, buttons, or mobile responsiveness.
- Why It Helps: Ensures pages look polished and convert well.
- Getting Started: Use screenshots or Loom videos to show what needs fixing.
Tip #2: One of the best surprises was how our VA proactively flagged spacing issues we hadn’t noticed, things like mismatched padding on mobile or broken dividers. That level of attention made a huge difference.
Plugin & Theme Maintenance
Update Plugins and Themes Safely
- What They Do: Review update logs, run safe updates, and test for conflicts.
- Why It Helps: Keeps your site secure without breaking layouts.
- Getting Started: Grant admin access and list must-check features post-update.
Remove Unused or Conflicting Plugins
- What They Do: Audit your plugin stack and disable anything unnecessary.
- Why It Helps: Speeds up your site and avoids compatibility issues.
- Getting Started: Ask them to document before deleting or disabling.
Tip #3: We trained our VA to update plugins in a staging environment first, and keep a simple changelog. After the first few updates went smoothly, we trusted them to handle it entirely.
SEO & Optimization
Edit Meta Titles and Descriptions
- What They Do: Add SEO fields using Yoast or Rank Math.
- Why It Helps: Improves visibility in Google and boosts click-through rates.
- Getting Started: Provide a keyword list and tone/style guidance.
Fix Broken Links and Redirects
- What They Do: Scan for 404s and redirect them using tools like Redirection or Rank Math.
- Why It Helps: Prevents SEO penalties and improves user experience.
- Getting Started: Provide priority URLs and redirect rules.
Compress and Rename Images for SEO
- What They Do: Resize large files, rename them with keywords, and add alt text.
- Why It Helps: Improves load speed and image search rankings.
- Getting Started: Give naming conventions and compression tool (e.g. ShortPixel, TinyPNG).
Tip #4: We gave our VA a naming convention for images (e.g., blog-title-keyword.jpg), and within a week, they’d cleaned up hundreds of old uploads. That alone improved our site speed and SEO.
Site Cleanup
Reorganize the Media Library
- What They Do: Rename, tag, and folder existing files using media organization tools.
- Why It Helps: Makes it easier to reuse assets and reduces clutter.
- Getting Started: Share folder structure or grouping system.
Archive or Update Outdated Content
- What They Do: Identify and remove outdated pages or add update banners.
- Why It Helps: Keeps content current and avoids bounce-inducing pages.
- Getting Started: Provide a list of old posts or date thresholds.
Tip #5: Our media library was a mess before we delegated this. Our VA used a folder plugin and batch renamed images, making it 10x easier to find assets when we need them.
WooCommerce Support (If Applicable)
Add or Update Products
- What They Do: Upload product names, descriptions, pricing, variants, and categories.
- Why It Helps: Keeps your shop accurate and ready to sell.
- Getting Started: Provide supplier sheets, copy, and product image folders.
Manage Inventory or Sale Pricing
- What They Do: Monitor stock levels, set discounts, and update collections.
- Why It Helps: Ensures store promotions run smoothly and accurately.
- Getting Started: Set update cadence and pricing logic.
Technical Checks & Monitoring
Run Speed and Performance Audits
- What They Do: Use GTmetrix, PageSpeed Insights, or built-in tools to test page load.
- Why It Helps: Identifies slow assets or bottlenecks that frustrate users.
- Getting Started: Assign URLs to check and provide benchmarks.
Test Mobile Responsiveness Across Pages
- What They Do: Review key pages on mobile and adjust layout or spacing as needed.
- Why It Helps: Improves usability for mobile traffic and helps pass Core Web Vitals.
- Getting Started: Share your most visited pages and any known issues.
Why Not Use a Freelancer or Developer?
Option | Pros | Cons |
|---|---|---|
| WordPress VA | ||
| Freelancer | ||
| Developer |
A WordPress VA gives you consistent help with daily and weekly tasks, without the cost or complexity of hiring a developer or freelancer for every edit.
How to Choose the Right WordPress Virtual Assistant
- Experience with your builder (Elementor, Gutenberg, WPBakery)
- Familiarity with SEO tools like Rank Math or Yoast
- Portfolio of formatted posts, landing pages, or WooCommerce shops
- Strong communication and attention to detail
- Comfortable with recurring admin and content updates
WordPress Tasks You Should Keep In-House (At First)
Keep In-House | Why | Delegate Later With… |
|---|---|---|
| Brand messaging | ||
| Site architecture | ||
| Pricing and policy pages |
Want Help Delegating These WordPress Tasks?
A vetted WordPress Virtual Assistant can take over your site’s daily management, keeping everything updated, optimized, and organized so you don’t have to.
Take WordPress Off Your Plate for Just $500/month
Free Up Hours Every Week
- Vetted assistants who upload posts, format, and add images
- Handles backups, broken links, and speed optimization
- Matched to your tech stack and tools
- Familiar with RankMath, Yoast, and site structure best practices
Frequently Asked Questions
What can a WordPress VA actually do?
They handle blog uploads, page edits, plugin updates, image compression, SEO meta fields, WooCommerce support, and more.
How do I decide what to delegate first?
Start with your most repetitive tasks: blog formatting, plugin updates, or content uploads.
Do they need to know code?
Not necessarily. Most virtual assistants use visual builders (Elementor, Gutenberg, etc.) and only need basic HTML for formatting. For advanced customization, hire a developer.
What if a plugin update breaks the site?
A good VA will update safely, with backups, change logs, and rollback options. Ask how they test updates before hiring.
Can they help with site speed or SEO?
Yes. Many virtual assistants know how to compress images, fix broken links, add metadata, and monitor speed tools like GTmetrix or PageSpeed Insights.
