Geoff CuddHiring a virtual assistant (VA) can streamline your workflow, boost productivity, and free you up to focus on high-value tasks.
But not all VAs are created equal, and hiring the wrong one can cost you time, money, and energy.
In this guide, we’ll walk through common red flags to watch for when hiring a virtual assistant, how to avoid scams, and how to find a reliable VA that fits your business.
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Table of Contents
- Get a Fully Vetted Virtual Assistant - Without the Search
- Why Hiring a Virtual Assistant Is a Smart Move
- Top Red Flags to Watch for When Hiring a VA
- 1. Poor Communication Skills
- 2. Vague or Incomplete Profiles
- 3. Unrealistic Promises
- 4. No References or Reviews
- 5. Inconsistent Work History
- 6. Reluctance to Do a Trial Task
- 7. Overuse of Buzzwords Without Substance
- 8. Lack of Specialization
- 9. Missed Deadlines During the Hiring Process
- 10. Lack of Initiative or Questions
- 11. Pushy Sales Behavior
- 12. Inability to Follow Instructions
- 13 No Portfolio or Work Samples
- 14. Unprofessional Social Presence
- 15. Resistance to Feedback
- Quick Comparison: Good vs. Bad VA Signs
- How to Avoid Scams When Hiring a Virtual Assistant
- Tips for a Smooth VA Hiring Process
- Final Thoughts
- Get a Fully Vetted Virtual Assistant - Without the Search
- Frequently Asked Questions
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Why Hiring a Virtual Assistant Is a Smart Move
Virtual assistants can be an invaluable asset to your business.
By delegating time-consuming tasks, you free up time for strategic decision-making and growth. From calendar management to content scheduling and customer support, VAs help businesses scale efficiently—but only when you hire the right one.
Top Red Flags to Watch for When Hiring a VA
1. Poor Communication Skills
Slow replies, broken English, or vague answers can lead to costly misunderstandings.
2. Vague or Incomplete Profiles
A solid VA should showcase their specific skills, experience, and past work examples.
3. Unrealistic Promises
Beware of too-good-to-be-true guarantees or super-low pricing. Here's what a typical VA costs >>
4. No References or Reviews
Legit VAs will gladly share past client feedback or testimonials.
5. Inconsistent Work History
Watch for frequent job hopping or unexplained employment gaps.
6. Reluctance to Do a Trial Task
Good VAs are usually open to small, paid test projects.
7. Overuse of Buzzwords Without Substance
Lots of fluff without real examples could mean they lack experience.
8. Lack of Specialization
Generalists are fine, but someone who claims to “do everything” might not do anything well.
9. Missed Deadlines During the Hiring Process
Late to interviews or test tasks? Expect the same after hiring. It's important to be aware of any holidays for Filipino VAs.
10. Lack of Initiative or Questions
No questions about your business? That could signal low engagement.
11. Pushy Sales Behavior
Aggressive messaging or repeated follow-ups can be a turn-off.
12. Inability to Follow Instructions
If they miss details in your job post or trial task, take note.
13 No Portfolio or Work Samples
Especially for design, writing, or admin work, samples are key.
14. Unprofessional Social Presence
Their online profiles should align with the professionalism you expect.
15. Resistance to Feedback
Watch for defensiveness or reluctance to improve during trials.
Quick Comparison: Good vs. Bad VA Signs
Green Flags | Red Flags |
|---|---|
How to Avoid Scams When Hiring a Virtual Assistant
Scams do happen in the VA space. Here’s how to protect yourself:
1. Verify Credentials
Check LinkedIn profiles, contact references, and Google their name or company.
2. Use Reputable Platforms
Stick to trusted platforms like Upwork, Fiverr, or known VA staffing services.
3. Request a Paid Trial Period
Give a short paid task to test skills, communication, and follow-through.
4. Establish Clear Expectations
Define scope, timelines, tools, and payment terms before starting.
Tips for a Smooth VA Hiring Process
Create a Detailed Job Description
Outline specific tasks, tools they'll use, and required experience.
Conduct Thorough Interviews
Ask about past clients, how they handle feedback, and how they solve problems.
Prioritize Cultural Fit
Choose someone who aligns with your company values and work style.
Stay Involved & Give Feedback
Offer regular check-ins and constructive feedback to build a long-term relationship.
Final Thoughts
Depending on how you approach the process, hiring a virtual assistant can be a game-changer or a headache. By watching for red flags, verifying credentials, and setting clear expectations, you’ll be better equipped to find a VA who helps your business thrive.
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Get a Fully Vetted Virtual Assistant - Without the Search
Handpicked top-tier VAs with the exact skills you need - fast, tested, and ready
- Search is done for you - no job posting or inbox overload
- Every candidate is tested for the exact skills required for your role
- Fast, tailored matching - handpicked to meet your needs and budget
Frequently Asked Questions
Should I pay for a trial task?
Yes. A paid trial respects the VA's time and helps you evaluate real-world performance.
What if a VA doesn’t have reviews?
Ask for client references or a portfolio. If they’re new but show initiative and quality, they may still be a good fit.
How can I verify a VA's identity or experience?
Check their LinkedIn, ask for samples, or schedule a video interview to ensure legitimacy.
