Claire FountainPlanning an event can easily get overwhelming, but the right event management app makes all the difference.
Whether you’re planning a small workshop or a huge international conference, these top 7 event management apps come with all of the tools you need for seamless organization, ticketing, scheduling, and attendee engagement.
We’ve done the work for you and reviewed the best platforms to fit every event type, size, and budget. Check it out to find the perfect app to simplify your next event and create a memorable experience for all.
And if you want, you can even hire a specialized marketing agency, like a field marketing team, to take care of it for you.
Our Favorite Event Management Apps & Software
- HubSpot – Best overall
- Eventbrite – Best for ticketed events
- Whova – Best all-in-one for event management and attendee engagement
- Trello – Best for visually managing events
- Asana – Best for streamlining event planning workflows
- Cvent – Best for large-scale event planning
- RingCentral – Best for interactive virtual and hybrid events
Table of Contents
- Our Favorite Event Management Apps & Software
- How We Came Up with the Best Event Management Apps & Software
- 1. HubSpot
- 2. Eventbrite
- 3. Whova
- 4. Trello
- 5. Asana
- 6. Cvent
- 7. RingCentral
- What Is an Event Management App?
- How Do Event Management Apps Work?
- Tools to Look For in Event Management Apps
- Frequently Asked Questions
We offer this website completely free to our visitors. To help pay the bills, we’ll often (but not always) set up affiliate relationships with the top providers after selecting our favorites. However, we do our best not to let this impact our choices. There are plenty of high-paying companies we’ve turned down because we didn’t like their product.
An added benefit of our relationships is that we always try to negotiate exclusive discounts for our visitors.
Platform Name | Best For | My Rating (Out of 5) | Price |
|---|---|---|---|
| HubSpot | Best overall | From $20/month per seat | |
| Eventbrite | Best for ticketed events | Free for publishers, $29/month for Pro | |
| Whova | Best all-in-one for event management and attendee engagement | Custom pricing | |
| Trello | Best for visually managing events | From free | |
| Asana | Best for streamlining event planning workflows | Free for personal, $10.99/month for Starter | |
| Cvent | Best for large-scale event planning | Custom pricing | |
| RingCentral | Best for interactive virtual and hybrid events |
How We Came Up with the Best Event Management Apps & Software
Here’s what we looked at when we searched for the best event management apps and software to bring to you:
- Comprehensive Features: We made sure the software has essential tools like registration, ticketing, scheduling, and attendee engagement.
- User-Friendliness: We chose software with an intuitive interface that’s easy to navigate for both organizers and participants.
- Customization Options: We looked for solutions that allow users to tailor the platform to fit the unique needs of their event.
- Integration Capabilities: We verifed the apps can integrate with existing tools like CRM systems, email marketing, or payment gateways.
- Scalability: We selected software that can accommodate the size and type of each event, whether small workshops or large conferences.
- Pricing and Value: We assessed the cost relative to the features offered to ensure it fits within each budget without compromising on quality.
1. HubSpot
Best overall – 4.5/5
HubSpot is our top choice for event management apps because of its comprehensive features that cover everything from event registration to attendee engagement.
Its user-friendly interface ensures a smooth experience for both event organizers and participants and its robust integration capabilities allow seamless connections with CRM, email marketing, and social media tools.
HubSpot is also super scalable, making it suitable for events of all sizes, and its customization options allow events to be tailored to meet specific needs. Though pricing can be higher than some alternatives, the value provided by its extensive functionality and ease of use justifies the cost. It's also a great AI tool to use in sales.
Pros
- Comprehensive Event Tools: HubSpot offers a robust suite of features for event marketing, attendee tracking, and post-event analytics, streamlining the entire event lifecycle.
- Seamless Integration: The platform integrates effortlessly with tools like HubSpot CRM and other software, ensuring smooth workflows and data management.
- Customizable Workflows: HubSpot provides super customizable workflows and templates tailored to fit a wide variety of event types and organizer needs.
- Scalable Features: Its scalable design supports events of all sizes, from small gatherings to large-scale conferences, adapting seamlessly to organizer requirements.
- Exceptional Support: HubSpot delivers excellent customer support along with extensive educational resources to help organizers maximize the platform's potential.
Cons
- High Pricing for Smaller Users: Pricing can be prohibitive for smaller organizations or those managing single events.
- Steep Learning Curve: Users new to HubSpot’s ecosystem may find the platform challenging to navigate initially.
- Limited Offline Capabilities: The lack of robust offline functionality can be a drawback for on-site event management.
2. Eventbrite
Best for ticketed events – 4/5
Eventbrite is the best event management platform for ticketed events, offering plenty of features specifically designed for seamless registration, ticketing, and attendee engagement.
Its intuitive interface makes it easy for organizers to set up and manage events while ensuring a smooth experience for ticket buyers. The platform’s customization options allow users to design event pages and communications that match their unique branding and needs.
With seamless integration into CRM systems, email marketing tools, and payment gateways, Eventbrite streamlines workflows and simplifies payment processing.
Pros
- Tailored Ticketing Tools: Ensure seamless management for both paid and free events.
- Intuitive Setup Workflows: Guide organizers through the process, minimizing effort and errors.
- Advanced Branding Options: Allow consistent customization across event pages, tickets, and emails.
- Detailed Performance Insights: Provide data on ticket sales, attendee demographics, and event success.
- Scalable Features and Accessibility: Make it suitable for small, local events and multi-day conferences alike.
Cons
- Limited Advanced Features: Lacks some specialized functionalities found in other advanced event management platforms.
- Customer Support Challenges: Some users have reported issues with responsiveness from the support team.
- Delayed Fund Access: Funds are held until after event completion, which may cause cash flow challenges for organizers.
3. Whova
Best all-in-one for event management and attendee engagement – 4.5/5
Whova is a great all-in-one solution for event management and attendee engagement, offering a whole suite of tools for registration, ticketing, and personalized event experiences.
Its intuitive design allows organizers to efficiently plan and execute events, while attendees enjoy an easy interactive experience. Whova’s flexibility shines through its customization options, allowing event pages, schedules, and communications to align perfectly with the organizer’s branding.
With robust integrations for CRM systems, email platforms, and payment gateways, as well as features that scale effortlessly for events of any size, Whova simplifies event planning while enhancing overall engagement.
Pros
- Community Board Feature: Whova's Community Board fosters attendee interaction by providing a dedicated space for discussions, information sharing, and organizing activities, enhancing engagement before, during, and after events.
- Gamification Elements: The platform incorporates gamification through features like the Leaderboard, encouraging attendees to participate in event activities and network with peers, thereby increasing overall engagement.
- Business Card Scanning: Whova includes a business card scanning function, allowing attendees to easily exchange contact information by scanning cards with their mobile devices, streamlining networking efforts.
- Speaker Center: This feature enables speakers to upload bios, headshots, and session details directly, facilitating seamless coordination and ensuring up-to-date information is available to attendees.
- DIY Name Badge Generation: Whova provides tools for designing and printing professional name badges, complete with QR codes for quick check-in and lead retrieval, enhancing the on-site experience for both organizers and attendees.
Cons
- Learning Curve for Advanced Features: While user-friendly overall, some advanced tools may require time to master for first-time users.
- Limited Free Trial: The trial period or demo version might not showcase all features, which could hinder evaluation for prospective users.
- Cost for Small Events: Pricing may be a bit high for smaller events with limited budgets.
4. Trello
Best for visually managing events – 4/5
Visual learner? Try Trello.
This event management app is best for visually organizing and managing events, offering an intuitive, card-based system that makes complex workflows simple to track and manage.
Its flexibility allows organizers to customize boards, cards, and workflows to fit the needs of their events, whether those are small workshops or large conferences. Trello also integrates with various tools, including email platforms and CRMs, enhancing collaboration and streamlining event planning.
With pricing that accommodates a range of budgets and robust scalability, Trello provides exceptional value for both casual organizers and professional event planners.
Pros
- Visual Workflow Management: Trello’s card-based system provides an intuitive, highly visual way to track tasks, deadlines, and event details.
- Flexible Customization: Organizers can adapt boards, labels, and checklists to fit the unique requirements of any event.
- Seamless Integration: Works well with tools like Slack, Google Drive, and CRMs to centralize event management efforts.
- Collaboration-Friendly: Real-time updates and team-based features enhance communication and coordination among event staff.
- Budget-Friendly Options: Offers free and affordable plans suitable for smaller events or organizers just getting started.
Cons
- Limited Advanced Features: Lacks built-in functionalities for ticketing and attendee engagement compared to specialized platforms.
- Overwhelming for Complex Events: Managing large-scale events with many moving parts may require third-party integrations or additional tools.
- No Offline Access: Like others on this list, Trello’s reliance on an internet connection can be a challenge for on-site event planning or execution.
5. Asana
Best for streamlining event planning workflows – 4.5/5
Asana excels as a streamlined event planning app, offering a comprehensive suite of tools for managing tasks, schedules, and collaboration in one intuitive platform.
The user-friendly interface simplifies planning, allowing event organizers to create detailed workflows and track progress easily.
This platform’s many customization options enable users to adapt the platform to their specific event needs and seamless integration with CRMs, email tools, and other software ensures smooth communication and task management.
With scalability that supports events both large and small, Asana delivers exceptional value for organizers looking for efficiency and flexibility.
Pros
- Powerful Task Management: Asana provides detailed task-tracking tools, enabling organizers to break down event planning into manageable steps.
- Custom Workflow Creation: Easily design workflows tailored to the unique demands of different events.
- Seamless Collaboration: Real-time updates and team communication features keep everyone aligned and on track.
- Integration Versatility: Works well with platforms like Slack, Google Workspace, and Zapier for streamlined operations.
- Scalability Across Event Sizes: Suitable for everything from small team meetings to large-scale conferences.
Cons
- Limited Event-Specific Features: Lacks built-in tools for ticketing and attendee engagement compared to specialized platforms.
- Learning Curve for New Users: Some users may find it challenging to navigate Asana’s advanced features initially.
- Dependency on Connectivity: Requires an internet connection for full functionality, which can hinder offline planning.
6. Cvent
Best for large-scale event planning – 4/5
If you have a huge event, Cvent is your best bet.
This is the event management app best suited for handling large-scale events, providing a comprehensive suite of tools for registration, ticketing, scheduling, and attendee engagement.
Its features and user-friendly interface make planning and managing large and complex events a breeze for organizers while delivering a smooth experience for participants.
Cvent’s high level of customization allows organizers to tailor workflows, event pages, and communications to fit their unique needs.
With plenty of advanced integration capabilities and scalability that support everything from corporate conferences to large expos, Cvent ensures efficiency and exceptional value for professional event management.
Pros
- Comprehensive Event Planning Tools: Offers advanced features for large-scale events, including robust registration, ticketing, and reporting tools.
- High Customization Capabilities: Allows extensive tailoring of workflows, branding, and communications for a personalized event experience.
- Seamless Integration: Integrates with CRMs, payment gateways, and marketing platforms to streamline operations.
- Powerful Analytics: Delivers detailed insights into attendee data, engagement metrics, and event performance.
- Scalability for Large Events: Built to handle the complexities of large-scale events like conferences and expos.
Cons
- Steeper Learning Curve: Requires more time to master for organizers unfamiliar with its extensive feature set.
- Higher Cost for Smaller Events: Pricing may be less accessible for smaller organizations or events.
- Complex Setup Process: Initial event setup can take longer due to the wide range of customization options.
7. RingCentral
Best for interactive virtual and hybrid events – 3.5/5
RingCentral is our top choice for managing interactive virtual events, offering tools designed to enhance communication, scheduling, and attendee engagement.
Its intuitive interface ensures organizers and participants can effortlessly navigate virtual or hybrid environments, allowing seamless collaboration and efficient event workflows.
Tailored customization options allow event managers to optimize settings and features for virtual experiences, while powerful integration capabilities ensure compatibility with CRMs, marketing platforms, and other essential tools.
With the scalability to host online or hybrid events of any size, RingCentral provides great value for delivering professional and engaging virtual events.
Pros
- Reliable Video and Audio Tools: High-quality video conferencing and audio solutions for virtual and hybrid events.
- Real-Time Collaboration Features: Includes chat, screen sharing, and breakout rooms to enhance participant engagement and interaction.
- Customizable Settings: Offers flexible options to tailor communication and event management features to specific needs.
- Seamless Integrations: Integrates with popular tools like Salesforce, Google Workspace, and Microsoft Teams for streamlined workflows.
- Scalability for Any Event Size: Supports small team meetings, large webinars, and hybrid conferences with ease.
Cons
- Complex Setup for New Users: Initial setup and feature configuration can be challenging for first-time users.
- Cost for Advanced Features: Premium features may come at a higher price, making it less accessible for small-scale events.
- Limited Offline Capabilities: Requires a stable internet connection for full functionality, which can be a drawback for hybrid setups.
What Is an Event Management App?
An event management app is a software application or platform that’s designed to simplify the process of organizing and executing events by offering tools for planning, registration, ticketing, scheduling, and attendee engagement.
These apps are designed to cater to multiple different event types, including in-person, virtual, and hybrid formats, by providing special features that help organizers streamline logistics, track progress, and enhance the overall experience for attendees of the event.
They often come with integrations for marketing, communication, and payment systems to serve as an all-in-one solution for creating efficient and successful events.
How Do Event Management Apps Work?
Event management apps work by centralizing key event-related functions in a single platform. This allows organizers to coordinate all aspects and steps of their event from start to finish.
Users set up event details like schedules and ticketing, customize communication with attendees, and monitor registration and participation data from one place when using an event management app.
Many of these apps include automation features for things like reminders, surveys, and follow-ups, as well as integrations with other related tools like CRMs and marketing platforms to streamline workflows and centralize things.
By providing real-time updates and analytics, these apps ensure organizers have the tools needed to manage events effectively and make data-driven decisions.
Tools to Look For in Event Management Apps
A few key features and tools to look for in event management apps include:
- Registration and Ticketing: Streamline attendee sign-ups, ticket sales, and payments.
- Customizable Event Pages: Design branded event pages and communications.
- Scheduling and Agenda Management: Create and share detailed event schedules.
- Attendee Engagement Features: Offer interactive tools like polls, Q&A, and networking.
- Analytics and Reporting: Monitor attendee data, ticket sales, and event performance.
- Integration Capabilities: Seamlessly connect with CRMs, email tools, and payment platforms.
- Marketing Tools: Promote events with email campaigns and social media integration.
- Hybrid and Virtual Event Support: Include video conferencing and virtual breakout rooms.
- Mobile App Access: Provide attendees and organizers with on-the-go management tools.
- Automation Features: Use reminders, follow-ups, and surveys to enhance communication.
Frequently Asked Questions
What is the best event management software?
HubSpot is the best event management software, followed by Whova and Eventbrite.
Is there any app for event management?
Yes, there are many apps for event management, including HubSpot, Trello, Whova, and Asana.
What is an event planning tool?
An event planning tool is a software application with various features designed to help organizers plan, ticket, and schedule events like parties or conventions.
What is the Whova app used for?
The Whova app is used for event managers to plan event logistics.
Geoff Cudd
