11 Best SMS Software for Recruiting and Staffing

Recruitment can be tricky, but it doesn't have to be. That's where SMS recruiting software steps in. 

Think of it as your hiring sidekick, making connections faster and processes smoother. It's quick, efficient, and just what you need to keep up in the fast-paced recruitment world. Ready to simplify your hiring? SMS recruiting software is the answer.

We’ve been there, so we’ve curated our best picks for SMS software for recruiting and staffing. Also check out our favorite AI tools for recruiting. 

Our Favorite SMS Software for Recruiting and Staffing

• SimpleTexting: Best overall SMS software
• Textedly: Best for clear recruitment communication
• Brazen: Best for job fairs and events
• Text Magic: Best for scalable recruit communication
• Rectxt: Best dedicated recruiting SMS software
• ClickSend: Best for multi-channel messaging
• EZ Texting: Best for small businesses
• Trumpia: Best for automated keyword texting
• Text-Em-All: Best for mass recruitment messaging
• UltraSMSScript: Best for self-hosted SMS campaigns
• SendHub: Best for integrated recruitment messaging

Best for Small Businesses

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SimpleTexting

• Easiest platform to use
• Have two-way conversations with customers
• Good customer support & resources for beginners

Learn More

Best for Medium to Enterprise

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Textmagic

• Easily scale up or down with pay-as-you-go pricing
• Convert emails into SMS with their "Email to SMS Gateway"
• Team-sharing function for easy collaboration 

Learn More

Most Integrations

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Mobile Text Alerts

• Affordable monthly starting cost of $20 (paid annually)
• 5,000+ integrations with Salesforce, HubSpot, Mailchimp, and more

Learn More

11 Best SMS Software for Recruiting and Staffing

Our top 11!

1. SimpleTexting

Best overall SMS software – 4.7/5 Rating

SimpleTexting has been a long-time favorite here for a reason.

For starters, the name says it all: SimpleTexting provides all of the tools a recruiting operation could need in a simple, easy-to-navigate format.

SimpleTexting offers many features that recruiters will find useful including automating application updates, 1-on-1 conversations with candidates, and scheduling interviews.

It also offers integrations with Trainual to easily train new employees, Bookafy to book interviews, and MailChimp to send emails along with SMS messages.

Your business can also track clicks and engagements for each SMS, see how many people unsubscribed, and check out detailed breakdowns for each hiring push.

Their mobile application allows recruiters and staffers to manage SMS campaigns conveniently from their phones if they don’t have access to a computer.

Read my review here.

Available Integrations:

• Follow Up Boss
• Salesforce
• Zapier
• MailChimp
• HubSpot
• Slack
• Shopify
• Instagram
• Infusionsoft
• Podio
• WordPress
• Facebook Lead Ads

Learn More

2. Textedly

Best for clear recruitment communication – 4.7/5 Rating

Textedly allows staffing companies to be more transparent and straightforward with their recruiting process.

Features include interview scheduling and reminders, easy communication for the onboarding process, and surveys to send to folks who have gone through the process to see what you can improve on.

Recruiters have the option to communicate updates to whole groups of applicants or just individuals.

Textedly offers a free, no credit card required 14-day trial so that recruiters can test out their services before making any sort of long-term financial commitment.

Available Integrations:

• Salesforce
• HubSpot
• Zapier
• Intercom
• Pipedrive
• Shopify
• Mailchimp
• Facebook Lead Ads
• WordPress
• Zoho CRM
• Help Scout
• Constant Contact
• Calendly
• Typeform
• Zendesk
• QuickBooks
• Xero
• ClickUp

Learn More

3. Brazen

Best for job fairs and events – 4.6/5 Rating

When companies are planning on holding large hiring events and job fairs, they turn to Brazen for their SMS needs.

This platform focuses on every aspect of creating hiring events from video chat to live broadcasting to everything you need for virtual hiring events and job fairs. They also have SMS reminders that companies can automate to make sure no candidates miss these events.

They work with folks across just about every industry but have special solutions designed for government and college and university solutions.

Since their platform has everything a recruiter could need to set up large hiring events, this is our pick for virtual job fairs.

Available Integrations:

• Unfortunately, none were listed on their website.

Learn More

4. Text Magic

Best for scalable recruit communication – 4.6/5 Rating

Text Magic is a cost-effective and time-effective way to stay in contact with new recruits.

Aside from offering a large variety of traditional SMS systems, Text Magic offers single sign-on features for enterprises. Any of your team members can use secure identity provider credentials to log on to your platform safely and manage messaging campaigns.

By using TextMagic to set up interview reminders, follow-ups, and job application updates, recruiting and staffing companies can foster a closer relationship with current applicants and reach out to dormant contacts when new opportunities arise for them.

Read our Text Magic Review.

Available Integrations:

• There are over 1,000s integration apps available. Seriously, we couldn’t list them all.

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5. Rectxt

Best dedicated recruiting SMS software – 4.5/5 Rating

If your company is based entirely on recruitment and staffing, Rectxt is probably your best option.

This software offers a myriad of recruiting-specific features including one that allows recruiters to click-to-text candidates from inside their ATS (and outside it too).

Recruiting top talent is sort of like courting, so it’s important to make sure prospective employees feel important. Rectxt allows recruiters to bulk-text specific groups of candidates and automatically fills in their names for a more personal touch without having to do extra work.

Rectxt is also designed to seamlessly integrate with the recruitment system you already use and they automatically allow candidates to opt out, keeping recruiters compliant with TCPA and CAN-SPAM requirements.

ATS Integrations:

• Ashby
• BrassRing
• ClearCompany
• Comeet
• Crelate
• Freshteam
• Greenhouse
• JobAdder
• Lever
• Recruitee
• SAP SuccessFactors
• SmartRecruiters
• Workday

Learn More

6. ClickSend

Best for multichannel messaging – 4.5/5 Rating

ClickSend is a quality, easy-to-use SMS option for all sizes of recruiting agencies.

Through a cloud-based application, recruiters can manage different recruiting campaigns by switching from email, text, fax, and even non-SMS channels like Facebook and WhatsApp to communicate with prospects.

Recruiters can schedule interviews, send reminders, and let applicants know about offer letters that have been sent out.

ClickSend also allows staffing agents to notify previous applicants if new positions have become available that align with their skill set.

Read our ClickSend Review.

Available Integrations:

There are many integration apps available. The following are just the ones for HR and Recruitment:

• Connecteam
• Inerva
• ServiceNow
• Vervoe
• Zoho People
• Zoho Recruit

Learn More

7. EZ Texting

Best for small businesses – 4.4/5 Rating

With integration options for recruitment software and reasonably priced packages, EZ Texting is our pick for smaller staffing agencies looking to dip their toes in the wonderful world of SMS marketing and communications.

EZ Texting is a great solution for small businesses that don’t need hundreds of messages per month. The price point starts at $19 per month, and you can buy additional SMS messages for a small fee.

Aside from being so affordable, EZ Texting is also easy to use.

I tried this one myself and I found it easy to sign up, pick a plan, and begin messaging customers.

This one is a great option for businesses to conduct recruiting efforts or use an SMS service for staffing in addition to using one to message customers.

Read my review here.

Available Integrations:

• HubSpot
• Constant Contact
• Squarespace
• Shutterstock
• Zapier
• Mailchimp
• Magento 2.X
• Volusion
• Shift4Shop
• iContact
• Shippo
• ReCharge
• BigCommerce
• Big Cartel
• Magento
• Google Ads
• Keap
• AWeber

Learn More

8. Trumpia

Best for automated keyword texting – 4.4/5 Rating

Trumpia has been recognized as the number 1 texting software which makes it a solid choice for recruitment operations of all sizes.

Texting keywords allow candidates to easily connect and begin their application process just by using a simple phrase like “job.”

If you already have a business phone number, you can use Trumpia’s easy landline texting option. This gives users the power to text via their already existing landline.

Trumpia offers services beyond SMS, allowing users to create customized workflows tailored to create streamlined communication between recruits and employees.

Available Integrations:

• Salesforce
• Typeform
• Zapier
• Google Calendar
• Google Sheets
• HubSpot
• MailChimp
• Patreon
• Slack
• ShipStation
• Shopify
• Workable

Learn More

9. Text-Em-All

Best for mass recruitment messaging – 4.3/5 Rating

By promising 99% deliverability, Text-Em-All can ensure that recruitment SMS messages have been reviewed and checked for spam, offering reporting when messages are unable to be delivered and the reasons why.

Recruitment teams with multiple agents will benefit from the unlimited user and unlimited message features that Text-Em-All offers.

They also offer automated phone calls or voice messaging services to make communication more accessible to all of your prospects.

Talent acquisition specialists can set up an automatic recorded message to leave whenever calls aren’t answered as well, so no more awkward voice messages after the beep.

Available Integrations:

• Akken
• ABD
• Avionté
• Bridgeware
• Bullhorn
• ChurchStaq
• eRecruit
• Fellowship
• Greenhouse
• Icon Systems

Learn More

10. UltraSMSScript

Best for self-hosted SMS campaign – 4.3/5 Rating

UltraSMSScript, founded way back in 2012, is a cost-effective option for recruiting SMS campaigns.

It differs from other SMS services on this list in that it’s a downloadable software that recruiters pay a one-time fee for. This does mean that talent acquisition companies have to do a bit more legwork in running SMS operations, but what it lacks in that department is made up for by the low price.

Since they're linked directly to the text-messaging gateways, you only pay the wholesale cost of texts.

Read our UltraSMSScript Review.

Available Integrations:

• Follow Up Boss
• JazzHR
• Gmail
• Google Ads
• Google Calendar
• Slack
• Mailchimp
• Google Forms
• TypeForm
• Salesforce
• Shopify
• WooCommerce
• Aweber

Learn More

11. SendHub

Best for integrated recruitment messaging – 4.2/5 Rating

When you get a good lead on a solid candidate, it’s important to stay in contact with them and help them through the application and interview process. SendHub can help with that.

Recruiters can automate everything from application updates to scheduling interviews, maintaining a consistent relationship with prospective employees.

One of the best features that SendHub offers is its numerous API integrations. Staffing operations can easily import their Indeed contacts to SendHub, automatically collecting the info from prospectives who applied months ago to make it easy to communicate with everyone.
Available Integrations:

• Follow Up Boss
• JazzHR
• Gmail
• Google Ads
• Google Calendar
• Slack
• Mailchimp
• Google Forms
• TypeForm
• Salesforce
• Shopify
• WooCommerce
• Aweber

Learn More

Industry-Specific Uses for SMS Marketing

What Is Text Messaging for Recruiting and Staffing?

Text messaging for recruiting and staffing is an easy way for recruiters to keep in touch with applicants.

There are many SMS software services out there that have streamlined services for recruitment and staffing, making it easier to communicate through text interview reminders, application updates, and notifications about offer letters.

What Are the Benefits of SMS for Recruiting and Staffing?

Send helpful reminders

Sending recruits text reminders about upcoming interviews can help reduce the rate of no-shows and save time.

Build an immediate connection

The right candidate won’t want to work somewhere they don’t feel wanted.

Show recruits that you care by sending SMS reminders to keep them interested.

Update applicants on the status of their application

Easily sending SMS updates to hopeful recruits keeps them in the loop without having to call and speak to an employee.

Easier recruiting and pre-screening

Setting up a simple keyword like “JOB” can allow jobseekers to easily begin their application process.

See more use cases and ready-to-use SMS templates for recruiting and staffing >>

How Does Texting for Recruitment Work?

Texting for recruiting and staffing is as easy as… well… texting.

All that a recruiting or staffing company has to do is set up an account with an SMS software company and add their list of contacts, integrating their SMS service with other accounts like Mailchimp or Gmail.

Then, the recruiting company can create keywords to get job seekers to begin applications, send reminders about interviews, and update applicants on the status of their applications.

Staffing agencies can also set up two-way messaging, making it easy to quickly create and build a connection with prospective employees.

Uses Cases of SMS in Staffing and Recruitment

Boston-based IntelyCare software is used to match nurses to assisted living centers and nursing homes, but when they expanded operations to 15 states, they needed a solution to make communication quicker and easier.

By setting up an SMS system through SimpleTexting, was able to send targeted and personalized updates to nurses and now see a response rate to text messages that is 4x higher than its emails.

How to Choose the Right SMS Software for Staffing

If your recruitment company is looking to set up SMS software, the first thing you need to do is consider your budget. How much are you willing to spend monthly, or would you rather use a one-time fee, downloadable self-hosted platform?

Then, consider functionality. How many recruits do you need to communicate with? Do you want two-way communication available to job seekers? Do you need a way to schedule interviews through text? How about allowing applicants to apply by texting a keyword?

How comprehensive your SMS software is should also play into your choice. Many SMS companies for recruiting offices also offer services like analytics and ways to track applicant interaction and satisfaction.

After taking everything into consideration, do a comparative analysis of the many SMS software options available on the market and decide what is right for your recruitment efforts.

Best for Small Businesses

---

SimpleTexting

• Easiest platform to use
• Have two-way conversations with customers
• Good customer support & resources for beginners

Learn More

Best for Medium to Enterprise

---

Textmagic

• Easily scale up or down with pay-as-you-go pricing
• Convert emails into SMS with their "Email to SMS Gateway"
• Team-sharing function for easy collaboration 

Learn More

Most Integrations

---

Mobile Text Alerts

• Affordable monthly starting cost of $20 (paid annually)
• 5,000+ integrations with Salesforce, HubSpot, Mailchimp, and more

Learn More

Conclusion

Recruiting moves quickly, so it's important to stay in touch. That's where SMS calling comes in handy—it's a quick and easy way to stay in touch with job candidates and speed up the hiring process. 

For quick information and setting up interviews, SMS texting is the best way to hire people quickly and effectively. Are you ready to change how you hire people? 

Join the world of SMS chatting and see how it changes the way you hire people. 

FAQs

What is the best SMS software for small recruiting and staffing operations?

EZ Texting stands out as the top choice for small staffing companies. It's not just about sending texts; it's about building connections.

With EZ Texting, you get an easy-to-use platform that lets you reach out to candidates efficiently, manage your recruitment campaigns, and keep your team organized.

What is the best SMS software for job fairs?

When it comes to job fairs, Brazen takes the lead. It's more than just a messaging tool; it's your gateway to engaging potential hires in real time.

Brazen's platform is designed to handle the dynamic environment of job fairs, offering features that make it easy to connect with attendees, schedule interviews, and follow up effectively.

How can I use SMS for my recruitment?

SMS is a game-changer in recruitment. It's not just about sending texts; it's about streamlining the entire hiring process.

Use SMS to send timely application updates, schedule interviews effortlessly, and invite candidates to start their applications with a simple text. Plus, it's a great tool for internal communication among your recruiting team.

Is SMS marketing legal for recruiting and staffing?

Absolutely, SMS marketing is perfectly legal for recruiting, as long as you play by the rules. The key is consent; make sure job seekers opt-in to receive your messages.

Once they do, you're all set to use SMS as a powerful tool to enhance your recruitment strategy, keeping candidates informed and engaged.